• Administrative Assistant

    Job Locations US-TX-Houston
    Req No.
    Regular Full-Time
  • Overview

    The IT Administrative Assistant will provide secretarial and administrative support to Vice President, Information Technology and the IT staff.


    • Coordinate activities and schedules for department staff using Outlook
    • Develop a master calendar for key meetings; remind managers of meetings in advance and prepare materials, meeting rooms, and/or refreshments
    • Handle routine requests and messages independently
    • Prioritize messages and requests requiring department head attention
    • Coordinate IT vendor building access with Administrative Services
    • Prepare weekly agenda and tracking sheet
    • Prepare printed materials for meetings
    • Receive and screen incoming mail
    • Assist with the assembly, printing, distribution etc. of internal and external reports
    • Assist with IT communications/announcements
    • Processing and coding of all IT cost
    • Complete expense reports
    • Research and order IT equipment as needed


    College Degree or secretarial school diploma or A.A. degree or equivalent experience

    • Demonstrated knowledge of Excel, Word and PowerPoint
    • Accurate, attention to detail, excellent follow-through on projects
    • Professional telephone manner, directing all calls appropriately and taking accurate and complete messages
    • Maintain confidentiality of all information
    • Professional demeanor; representing the company to all vendors contractors and visitors


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